Maintain copies of vendor contracts. Review the contract information for comprehension of contractual obligations for the day of the event.
Meet with clients to discuss expectations and protocols for the event.
Notify vendors of anticipated timeline for the event date as well as confirming the set-up and/or arrival times.  Also clarifying with the vendors of their responsibility for that day.
Conduct a 60-90 minute rehearsal (based on the size of the bridal party), which includes responding to any concerns and/or questions pertaining to the event from all participants.
Provide an approved detailed and personalized event day time-line that is also vendor-friendly.
Maintain full responsibility for the safety, transportation and placement of all personalized accessories such as candles, keepsakes, serving utensils, etc, according to specifications.  Ensuring that they’re within your possessions by the finale of the event.
One one-hour meeting prior to the event date for updates and to address any key issues that need addressing at that time.
Arriving hours in advance to oversee that all facilities are prepared to meet the expectations of the client’s vision.  To account that all vendors are present and prepared while addressing any emergency adjustments that may arise.
Graciously greet all guests at the event site.  Immediately resolving any concerns that may be presented while warmly guiding the flow of guest, in accordance to the approved personalized timeline.
Oversee that all attire and accessories are adjusted to satisfaction on all event participants (ie - wedding ushers, maids, bride and groom).  Utilizing an emergency kit for any last minute situations such as lotions, lint removals, needle & thread, etc.
Preview and ensure that guest book is clearly visible and acknowledged (if applicable), as well as, all place cards alphabeticalized and clearly displayed.
Collect and disburse any monetary envelopes (for final payments & gratuities) due to vendors the day of the event (if applicable).
Coordinate and assist in the disbursement of souvenirs and any other items to guest (based on the clients request).
Collect and transport any gifts given during the interim of the event to a private and secure location and thereafter, transport these items to their mode of transportation.
The “Silver” Package - (Wedding Day-Of Services)
The “Gold” Package (Wedding Day & Monitoring Services)
       Includes the above mentioned package, as well as the following . . .
Assist with client’s R.S.V.P., as well as, the seating arrangements.
Provide an approved budget as a useful tool to track spending for the event (based on information provided by the client).  Maintain constant updates to ensure that expenses meet the planned budget.
One-hour monthly meeting leading up to the event date for updates and to address any key issues that need addressing at that time.
Attend some vendor appointments with the clients (if applicable) such as dress fittings, meal samplings, etc.   Review and negotiate the vendor contract agreements on behalf of the clients.
Provide an approved detailed and personalized monthly calendar leading up to the event date.  Offering verbal reminders in accordance to the monthly calendar.
The “Platinum” Package (The “Everything & More” Services)
       Includes the above mentioned packages, as well as the following . . .
Unlimited contact via e-mail, telephone, text messages pertaining to any issues about the event.
Assist with the pre-selection process of vendors for the client(s).  Conduct and attend all vendor appointments with, and for the clients (if applicable) such as dress fittings, meal samplings, etc.   Review and negotiate the vendor contract agreements on behalf of the clients.
Assist with any forms of accommodations and/or coordination for guests prior to the event such as care baskets or rehearsal dinner arrangements.
Monitor and disburse all scheduled payments to contracted vendors on behalf of the client (if applicable).
Assign a personal assistant (Lady-In-Waiting for the Bride) for the client on the event day.
Imagery-N-Motion - Coordination Packages